10 - Administration

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Dear Partners, this page is aimed at collecting all the administrative documents of the project 

Exchange rates:

For calculating your expenses you have to use the official exchange rates of the European Commission. You have to use the exchange rate valid on the date of the invoice.


This is the link to the official exchange rates (also available in french).

Especially for travel reports this may have the effect, that you have to use different rates:

if for example the invoice for the airticket is from January, the invoice for insurance is from February, and you travel in March (then the rate in March applies for e.g. taxis...) so you have to use 3 different exchange rates.


Tax exemption 
Official letter from Eur. Commission for proof of tax exemption
Finance-Guideline  Guideline for financial administration - for all project partners
Staff Cost Template Template for staff cost - for all project partners
Travel Report Template Template for Travel Report - for all project partners
(Also see Travel report_nizar as an example)
Equipments Price Comparision  Template for price comparision of equipments - only for MEDA partners
Equipments inventory form  Template for inventory list of equipments - only for MEDA partners
letter form brussels.pdf   Financial details, Report from Tempus Grant Holders Conference 2009
 UnCHAIN_Travel_Report_nizar-1.doc   Travel Report Example
 financial rules for visits at partner universities.doc

Expenses of the host university for coffee breaks, bus transfers, lunches etc. are not eligible expenses for the host uni. The file gives answers on how we will deal with this kind of expenses.
(The guests pay cash at the host university, and the per diem must be used to cover these expenses.)